You should use the Speak Up System when you witness or become aware of any violations of BUMI's Code of Conduct, unethical behavior, fraud, corruption, safety concerns, environmental violations, discrimination, harassment, or any other misconduct that could harm the company, its employees, stakeholders, or the community. If you're unsure whether something constitutes a violation, it's always better to report it and let the appropriate authorities investigate.

The Speak Up System is BUMI's confidential reporting mechanism that allows employees, contractors, suppliers, and other stakeholders to report concerns about potential violations of the Code of Conduct, company policies, or applicable laws and regulations. It provides a safe and secure channel for raising concerns without fear of retaliation. The system is designed to promote transparency, accountability, and ethical behavior throughout the organization.

You can report violations through multiple channels: (1) Online reporting portal available on BUMI's website or internal system, (2) Dedicated hotline number for phone reports, (3) Email to the designated compliance or ethics team, (4) Written letter to the Audit Committee or Compliance Officer, or (5) In-person report to your supervisor, HR department, or compliance team. When reporting, provide as much detail as possible including dates, locations, individuals involved, and any supporting evidence or documentation.

Yes, absolutely. The Speak Up System and Code of Conduct apply to everyone who works with or on behalf of BUMI Resources, including all levels of management, Board of Directors, Board of Commissioners, employees at all levels, contractors, suppliers, consultants, business partners, and other third parties. No one is above the Code of Conduct, and all reports of violations will be taken seriously and investigated thoroughly, regardless of the position or status of the individuals involved.

Yes, BUMI is committed to protecting the confidentiality of all individuals who report concerns in good faith. Your identity will be kept confidential to the extent possible under the law and will only be shared on a need-to-know basis with those involved in the investigation. The company has strict non-retaliation policies and will take immediate action against anyone who retaliates against a person for making a report. You also have the option to submit anonymous reports through the Speak Up System channels.

A genuine concern is a report made in good faith where you honestly believe that a violation or misconduct has occurred or may occur, even if you're not completely certain of all the facts. You will not be punished or face any negative consequences if your concern turns out to be unfounded, as long as the report was made honestly and in good faith. However, deliberately making false or malicious reports with the intent to harm someone or mislead the investigation is considered a serious violation and may result in disciplinary action.

BUMI encourages self-reporting and views it as a demonstration of integrity and commitment to ethical behavior. If you report a violation in which you are personally involved, this will be taken into consideration during any investigation or disciplinary process. While self-reporting does not guarantee immunity from consequences, it may be viewed as a mitigating factor. The company values honesty and taking responsibility for one's actions, and in many cases, voluntary disclosure and cooperation can lead to more favorable outcomes than if the violation is discovered through other means.